planning, monitoring and evaluation examples

This type of thinking will help to define your funding cycles, fundraising, and the overall life span of the work you are doing. Planning the M&E this early on also helps to ensure that there is a robust system in place to monitor every little intervention and activity of the project and evaluate their success. is the quality of training and supervision processes being implemented? Want to know how to prepare your dataset for analysis? Click here. The plan is effectively a route-map from the present to the future. Although you will have already identified and engaged with beneficiary groups by the time you are mapping stakeholders, this part of the process will enable you to explore how the different stakeholders are linked in the context of the work you are aiming to do. Facilitating implementation while giving sound strategic advice can add immense value, and boost the ability of the implementing team to create meaningful and lasting change. Here is where you can see the range of work that I get involved in (managing this website is just a way of sharing some lessons from that work), and meet a few of the people that I work with on a regular basis. Although you may observe a need, a deep exploration of whether the same is perceived by beneficiary groups is an important piece of groundwork. A framework increases understanding of the projects goals and objectives and defines the relationships between factors key to implementation. Cost estimates for the monitoring and evaluation activities. Be true to the values, and true to the beneficiaries. Other related pages include links to guides on managing participation and improving facilitation. to plan, Percent of distributed job aids that are used by providers, Percent increase in providers communication skills, End of training and six to eight months after providers return from training, Provider compliance with CPI norms according to job aids and standards Gathered data is usually recorded every few months, depending on the agreed upon timeline. Apart from the traditional pen and paper methods, there are many digital data collection tools available in the market to help data collectors gather data faster and more efficiently. A good mix of process, outcome and impact indicators is always recommended. It will serve its purpose. Cross-sector partnerships and collaborations, Strand 3: Supporting deliberation and dialogue, Organisational learning and knowledge management, Strand 5: Reflective and reflexive practice, Creating an environment that supports learning, Capacity building, social capital and empowerment, Planning, monitoring & evaluation closing the loop, Managing for outcomes: using logic modeling, Rubrics as a learning and assessment tool for project planning and evaluation, Developing indicators for sustainable and performance-based management, Designing collaborative processes systemic design, Managing participation including more marginalized voices, Developing and evaluating an engagement plan, Adaptive management learning by doing, Governance and good governance (incl. the need for ongoing monitoring and evaluation. Interviews with membersleaders during PNA, General: 30 percent funding from the MOH, 20 percent funding from WB You have made a great point, Sindisiwe! Reporting should aim to map such a path, between the immense complexity, and the answers. Where a project is not responding to a real, subjectively experienced need, with the right solutions to motivate beneficiary participation, it is unlikely that it will be effective. Whether highly quantitative and analytical, or rich in case studies around small, radically different and subjective change, this report is a record of the important work taking place. The donor has provided a template for you to use (in which case use their template). Gathered data is usually recorded every few months, depending on the agreed upon timeline. Monitoring and evaluation plans | UN WOMEN. Once data is gathered and analysed, it must be reported to the relevant members as regularly as possible to discuss and interpret findings. Are there sufficient human and financial resources and leadership A framework. To identify desired and actual organizational performance related to RH The site framework has been developed through the course of my work and indicated resources are open access and freely available. Unlike the theory of change, a LogFrame or a. focuses only on one specific pathway that a project deals with and creates a neat and orderly structure for it. Participatory action research that operates within the area of practice, and works with the different stakeholders and partners involved, can accelerate learning and actions that lead to the wider system transformations that we want. To be most meaningful, a monitoring and evaluation programme should provide insights into cause-and-effect relationships between environmental or socio-economic stressors and the anticipated ecosystem responses and subsequent social and economic outcomes. With the broader monitoring and evaluation context there are a number of framings that will influence the final approaches chosen. A good mix of. ), Number of service delivery points with at least two trained/refreshed learning and conducive job environment, To assess the community context and FP/RH behavior in the project area Although you will have spend a great deal of time on the theory, remember that the data may tell an entirely different story. Baseline Context: What is the contraceptive discontinuation rate in Your email address will not be published. M&E questions may require revisions every now and then depending on the status of the project. We have tried to lay out the most common components of an M&E plan but every project is different, so you will have to adapt your M&E plan accordingly. It is recommended to design the M&E work plan in a manner that its flexible so adjustments could be made anytime within the context of the work plan to account for issues that may arise during the M&E process. 10 sustainable development courses you can audit for free. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. Consider your assumptions. Once the programs goals and objectives are defined and an outline of an M&E framework is in place, it is time to define indicators for tracking progress towards achieving those goals. Most data will be continuously gathered by the program, while others at certain intervals. FP/RH counseling and referral according to standards set by MOH (e.g., support systems, Yearly budgets are assigned to the systems. track how successful program activities have been at achieving project objectives. For most small to medium size programs a basicM&E frameworkwill be enough. Likewise, it is also recommended to start thinking about the potential risks and unexpected circumstances that might arise during project implementation, for eg., any reluctance on the key players part for cooperation etc. Before we begin the groundwork of M&E plan, it is essential to understand where we need to go and how we are going to get there. %PDF-1.4 % Spend time on this, and consider this very carefully in the context of the type of overall evaluation approach you are using. Click here. Would you like to learn more about indicators? the provider establishes rapport with client; delivers appropriate and The M&E questions also allow the managers to gauge the relevance, effectiveness, impact and contributions of the interventions at different stages of the project life-cycle. It is useful to think of five main strands that support the process. supervision visits in last year, Percent of SDPs with job descriptions, job aids and performance feedback Once you are clear on what the results should look like and how to intent to measure them, you need to consider timing really carefully. Results monitoring focusses on whether you are getting where you want to go, while process monitoring focusses on how efficiently you are getting there. It is essential to allocate tentative budget and provide an explanation of the needed resources in the planning phase. Before we begin, it is essential to understand the rationale behind developing the M&E plan, the key elements that will be included and the steps required in developing it. A monitoring and evaluation plan will be appended to the PI project proposal Within these overall frameworks more examples of different evaluation techniques that can be used can be found from the different approaches page. Keep a base set, and each time you revisit it, think of another way you might look at it. Workshopping a theory of change using the language of results, and then researching around the salient points that emerge is one way of doing this, and ensuring the breadth and depth of the work. This is possible by identifying clear and concise goals, objectives and relevant activities. for the two years of the pilot project, Project coordinator (with assistance from PI leader and other Monitoring and implementation should take place side-by side with monitoring teams continually ensuring that the programme work is consistent in quality such that the data gathered is reliable, with the implementation team providing feedback where certain things about how the work is done might need to change due to circumstances. On the other hand. The program will likely need multiple data sources to answer all the monitoring and evaluation questions. On the other hand, outcome indicators track how successful program activities have been at achieving project objectives. Who will be responsible for data collection and analysis? The project will thus be designed based on the need for a certain assumed intervention. A monitoring and evaluation (M&E) plan describes how the whole M&E system for the program works. fMVU.Nf@#Ia, wKr&/'=/,=^ 6QYA*28tZIg{`y(^C~ YCFG?Na.\0lC%Y#W"RK a result of training? These tools usually come with dashboard and portfolio features that allow users to visualise data into graphs, charts, reports and images for real-time reporting. It also helps the project managers and other staff members associated with the project to get a clear picture of key objectives and ensure the project is on the right track. This includes money and personnel, capacity development, infrastructure, etc. How sustainable is the PI process? implement and evaluate selection, training and supervision/job aids systems This is another important step to include while planning a project because defining the roles of project staff members and stakeholders early on will clarify who would be in charge of what activities, including communications, project management, project design and implementation, data collection, data analysis, reporting etc. She holds a Ph.D. in public health, has published articles in several journals, and was a speaker at, Monitoring and evaluation (M&E) plan template, Creative Commons Attribution-ShareAlike 3.0 Unported License, Top Paying Jobs You Can Get With a Development Studies Degree. By clicking Accept All, you consent to the use of ALL the cookies. and inputs from the community, Off-site FP/RH training of no more than five days duration, Monthly on-the-job training and supportive supervision offered, To assess the extent to which resources are adequate to design, This cookie is set by GDPR Cookie Consent plugin. Newsletter postings advise of major changes and additions to this site, and will be sent out as an occasional LfS site update e-mail to those of you who wish 2 to 3 times/year. Planning, monitoring and evaluation form a natural structure for social learning. The key stakeholders include the project team, donors, stakeholders in the wider community (community groups, networks, residents etc. system, Institutions long-term strategic plan incorporates performance Some widely used data collection tools are. Thanks for your comment, Michael. the area (as a proxy to insufficient quality of services provided)? Outputs: Have service providers acquired new knowledge and skills as Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors. Often people talk about logic models and theory of change processes interchangeably, Logic models such as the ones above connect programmatic activities to client or stakeholder outcomes. Most data will be continuously gathered by the program, while others at certain intervals. This has further emboldened me to pursue a degree in M&E. Explore different types of analysis; think about whether youre looking for overall reach, or whether the analysis is looking to identify some kind of causation. Team members can also add additional branches for solutions, concerns and decisions. Different kinds of projects use different kinds of frameworks, the best way to determine your ideal type is by understanding the scope of your project and then choosing the one that best fits the purpose. performance gap has been closed as a result of project interventions, Evaluate the extent to which organization uses training and supportive Besides the traditional reporting techniques, many organisations are also opting for digital M&E tools and software like, Developing a monitoring and evaluation work plan |, Developing a monitoring and evaluation plan for ICT for education |, Step-by-step guide to create your M&E plan |, How to develop a monitoring and evaluation plan |. There are many strategic ways to identify the focal problem and its causes, but one common way organisations define these are through a Problem Tree Analysis. This is a group activity that involves input from project team members, stakeholders and beneficiaries who can contribute relevant technical and local knowledge. Before we conceptualise a project, it is essential to understand the underlying problem in the community of interest and explore whats causing it, what interventions could solve this problem and how long would the intervention need to last for it to be effective. You can subscribe here. What he meant by this is that even the same experiment at a different time is a different experiment. It is important to understand the political and administrative structures of the community where your project will take place, along with the roles and influences of existing policies that may affect project implementation. This cookie is set by GDPR Cookie Consent plugin. The M&E plan template bytools4devis licensed under aCreative Commons Attribution-ShareAlike 3.0 Unported License. Are they generating intended outcomes or to what extent are our interventions in line with the needs of the community? Let the answers emerge as you consider what the data is really saying. A framework also articulates the external and internal elements that could affect the projects success. It is important for project managers to take into consideration staff time and resource costs of data collection to see what is reasonable. causes of these performance gaps. Process indicators track the progress of the project. the contraceptive continuation rates? ), Number of FP/RH clients who indicate satisfaction with FP/RH services. members of the implementation team), Selection criteria developed in consultation with community, Number and locale of training and practicum sites, Number and appropriateness of RH service curricula and materials, Before curriculamaterials are finalized and copied, Trainees selected according to selection criteria, Perceived trainer effectiveness, breadth and experience of trainers, Duration, frequency of practicum sessions, logistics and organization This website uses cookies to improve your experience while you navigate through the website. These cookies will be stored in your browser only with your consent. Thematic analysis for qualitative survey feedback can be a helpful method. You also have the option to opt-out of these cookies. What are the main components of m. And e plan. This describes logical linkages among programme resources, activities, outputs, and audiences, and highlights different orders of outcomes related to a specific problem or situation. PGzM?yg#;-"y~?J[n|6rE~8DU32EY=>s&&&, Beneficiaries and their communities are always best placed to determine whether a need exists, and have frequently put a great deal of thought into the design of relevant and viable solutions. Data sources could be participants themselves, literature, national statistics, the whole community, individual homes or anyone or anything that can help to generate the relevant data. This is an effective practice as it maps out a realistic picture of a problem from economic, political and socio-cultural dimensions, while building a shared sense of purpose, action and understanding amongst the involved parties. track the progress of the project. What needs to be improved, added or changed at this point? Some widely used data collection tools are KoBo Toolbox, CommCare, SurveyCTO, ONA etc. The following is a sample monitoring and evaluation plan for It does not store any personal data. This depends largely on what each indicator is trying to measure. ), partner organisations, local and national policy makers, other government bodies/ministries and the project beneficiaries. Also, data must be reported so that it can increase knowledge and make contributions to the related field for the future projects and practices to be more effective. You are creating your Theory of Change. To do this we need appropriate monitoring and evaluation (m&e) tools and processes, and information flows that help the different stakeholders involved check that their efforts are proceeding as planned, and to refine and guide their responses if changes are needed. These are highlighted on different pages here. Visualization software can be extremely helpful to provide graphical analysis of your data. supervision, Local consultant or supervisors (with selected members of PI project implementation It has helped me a lot. To what What changes in provider and organizational performance are needed to increase Identifying project goals, objectives and inputs/activities. These online or offline tools also help to avoid human errors that can arise during data collection and input. set by MOH, Number of obstetrical emergencies referred/attended, Follow up six to eight months after providers have received training and This cookie is set by GDPR Cookie Consent plugin. Are there changes in You only need to describe the indicators that will be used to measure the success of a small or medium size project (in this case a basic. Once the appropriate sources have been selected, the next step would be to decide on the appropriate tools and methods to collect the data from the data source. The donor has not provided a template for you to use. JCP|\2! Do you need buy-in from your beneficiaries and what might this look like? and supervision. It is always better to understate rather than overstate success. support to design and implement them? In this step, it is important to research and identify these indicators, where possible adhering to global best practice, or sets of pre-defined indicators, particularly if you are working with global funders and aim to show how your work aligns with their objectives. Once the process of data collection is determined, it is also necessary to decide how frequently data will be collected. Do you need critical buy-in from key stakeholders? Impact indicators measure the long term goals or impacts of a project. of inputs), Training activities completed according to implementation plan, Supervision protocols distributed to supervisors one month before Although real solutions may lie in truly novel work, there is a lot to be said for starting from an understanding of what has and what has not worked in similar contexts. What needs to be in place, before your activities will be able to achieve the change to hope to see? Once youre clear on the need to be addressed, it is a good idea to conduct extensive research on similar projects addressing similar needs, exploring the lessons learnt and reporting. Once we have fully grasped the underlying problem and mapped out its causes and consequences, we can begin to plan our project. HU[PW> HDAniDM0*A*TD(`*ZU Finally, the team brainstorms on the potential consequences of the problem and exhibits them as the branches of the tree. Identifying monitoring and evaluation questions. By fostering good participation in planning, monitoring and evaluation we can support empowerment, motivation and strengthened relationships. What is By the time we reach this step, we should have sufficient background knowledge to design a framework. Only then can appropriate action plans be developed to help achieve the desired future. How to become and M&E Consultant in 6 steps. This includes the indicators, who is responsible for collecting them, what forms and tools will be used, and how the data will flow through the organisation. Piroska has worked on a range of international development programs involving local NGOs, international NGOs, UN agencies and government. However, because the future is uncertain, our action plans must be adaptive and allow continually for learning by doing. Want to know how to prepare your dataset for analysis? What is a good way to determine the most relevant source of monitoring data?

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